Project Manager

JOB DESCRIPTION 

Summary:

Leading creator of flavors and fragrances used in a wide variety of consumer products and packaged goods.  Consumers experience these unique scents and tastes in fine fragrances and beauty care, detergents, household goods, as well as beverages, confectionary and food products.  The Company leverages its competitive advantages of brand understanding and consumer insight combined with its focus on R&D and innovation, to provide customers with differentiated product offerings. Member of the S&P 500 Index. We have sales, manufacturing, and creative facilities in over 60 countries worldwide.

Position Overview:

This position provides overall project management for complex technology infrastructure projects. The primary function of this position will be to plan, schedule, track and communicate on complex, highly visible infrastructure technology projects. The ability to continually identify, prioritize and mitigate day-to-day project issues and risks and effectively control project scope are critical success factors.

This position requires strong organizational skills, excellent interpersonal skills, and the ability to work well in a distributed, multicultural and matrixed environment. The Project Delivery Manager reports to the Regional IT Director and works collaboratively with IT staff throughout the organization.

The person in this position will develop and manage existing project documentation, including project schedules, weekly and monthly status reports, presentations, risk logs, action logs, issue logs, etc. The Project Manager works proactively to gather information required for analysis of project cost, resources, time and other project supporting deliverables.

Major Responsibilities:

• Creates and Maintains Project Plans: Develops, and continually updates, detailed project/program management plans. Develops work breakdown structures based on the project objectives and scope. Ensures PM methodology is adhered to.
• Manage Project Status Reporting: Prepares status reports to convey project scope, goals, milestones, budget, risk, status, change requests, and critical issues to the client and project team.
• Develop and Maintain Project Schedules: Incorporates regular updates from each functional team.
• Lead Project Cost Estimation and Ongoing Budget Tracking: Assists in developing costs estimates and analyzing data and continuously tracks and reports back to stakeholders.
• Perform Project Resource Management: Provides work direction and leadership to assigned projects, including scheduling, assignment of work and review of project efforts. Identifies project resource requirements, staff availability and assignments. Updates the project plan and corresponding tools with work assignments.
• Conducts Risk Management: Maintains documentation for identified risks and mitigation strategies. Proactively gathers and updates risk status and documentation as needed.
• Support Stakeholder Management: Works with technology and business owners to analyze stakeholder expectations for projects based upon approved project requirements.
• Provide Overall Project Administration: Participates in program team meetings, proactively documents meeting minutes, track issues, decisions and action items, and follow-up between meetings to drive issues to closure.
• Follows all processes set forth by PMO.

Required Skills:

• Can estimate the project’s effort and scope from functional/technical requirements to the necessary level for planning and scheduling purposes.
• Proven ability to synthesize and communicate technical details to all levels of stakeholders, including highly technical and non-technical audiences.
• Working familiarity with leading IT industry hardware/software providers.
• Skilled at project scheduling, experienced in using Gantt charts to plan and track project schedules.
• Ability to identify, track and communicate risks.
• Client-focused and an exceptional customer service mindset.
• Strong teamwork and interpersonal skills.
• Effective communicator, negotiator, and relationship manager.
• ITIL v3 or v4 Certification
• PMP Certification
• Must be detail oriented.

Required Experience:

• Must have at least 5-7 years’ experience managing complex infrastructure projects, that span multiple infrastructure domains.
• Experience with IT service, infrastructure and support process redesign and documentation.
• Experience implementing project-related changes into a 24x7 production environment.
• Must possess knowledge and expertise in the use of project management methodologies and tools, resource management practices and change management techniques.
• Experience in manufacturing and plant technologies a plus.

Key Performance Indicators:

• Project governance adherence to PMO processes and guidelines.
• Project completion on time and within budget.
• Risks communicated and tracked per PMO processes.
• Contribution to continuous improvement and lessons learned.