Company Secretary

Job Description – Company Secretary

Position: Company Secretary
Location: India (Remote Optional)
Reporting Line:

• Primary: Board of Directors (through the Chairperson)
• Administrative/Dotted Line: CEO and CFO

About the Role

AVASO is establishing its first Company Secretary role to elevate corporate governance and reinforce board effectiveness across its global group structure. This position is designed not only as a compliance officer but as a strategic enabler of governance rigor, investor confidence, and professional credibility with regulators, clients, and stakeholders.

The Company Secretary will act as the custodian of corporate governance, ensuring clarity, structure, and transparency across global entities worldwide including tier-1 and tier-2 holding structures in Singapore, UK, and the Netherlands. The role requires close collaboration with in-country secretaries while maintaining a central repository for all governance and compliance documentation.

Key Responsibilities

1. Corporate Governance & Compliance

• Serve as the guardian of governance standards across the group.
• Maintain accurate and updated company filings, directors’ records, and UBO (Ultimate Beneficial Owner) registers.
• Establish and manage a centralized repository for resolutions, filings, and compliance documents.
• Coordinate and oversee the work of local corporate secretaries across multiple jurisdictions.
• Monitor global regulatory developments and ensure compliance across regions.

2. Board Management & Effectiveness

• Support the Chairperson and Board by formalizing and strengthening board processes.
• Prepare and manage board calendars, agendas, resolutions, and meeting packs.
• Attend and record minutes of board meetings; circulate actionable items to leadership and track progress.
• Drive consistency, rigor, and documentation discipline in board governance.
• Consolidate monthly function/department reports for the Board.

3. Strategic Enablement

• Position the role as a trusted advisor to the Chairperson and Board on governance best practices.
• Reinforce AVASO’s credibility with investors, regulators, and stakeholders.
• Enable a cultural shift toward structured, transparent, and professional governance.
• Collaborate effectively with Finance, Legal, and People & Culture, while ensuring non-overlapping accountability.

Qualifications & Experience

• Professional Membership:
• India: Membership of the Institute of Company Secretaries of India (ICSI).
• Other regions: Equivalent qualification (SEC, OECD, or local corporate governance frameworks).
• Experience:
• Minimum 10+ years of corporate secretarial and governance experience in multinational or multi-jurisdictional organizations.
• Proven track record in global entity governance and compliance coordination.
• Strong knowledge of corporate laws, governance codes, and regulatory frameworks in Singapore, UK, EU, and Asia.
• Experience supporting boards at the senior-most level.

• Preferred: Prior experience working in remote/global setups.

Skills & Attributes:

• Exceptional organizational, communication, and documentation skills.
• High integrity, fiduciary responsibility, and confidentiality.
• Ability to influence and advise senior stakeholders effectively.
• Strong cultural awareness and sensitivity in global dealings.
• Proficiency in digital collaboration and governance technology tools.
• Proactive, detail-oriented, and solution-driven mindset.