Accounts Payable Execuitve

Job Title - Accounts Payables Executive

Location - Mohali, Punjab

Key Responsibilities:

• AP Helpdesk & Ticket Management

• Monitor the invoice email box to receive and acknowledge all emails received.
• Assign all the emails received including invoices, queries, payments requests to different AP team members with different priorities.
• Track AP helpdesk tickets, ensuring no unassigned emails by end of day.
• Validate ticket closures and confirm invoice approvals in the accounting system.
• Maintain daily backups, reports, and weekly dashboards highlighting open, overdue, and employee-wise tickets.

• Vendor Relationship Management:
• Serve as a primary point of contact for vendor inquiries related to invoice status, payments, and discrepancies.
• Professionally and efficiently handle vendor-related disputes and resolve issues via email and phone communication.

• Invoice Processing and Verification:
• Receive, review, and accurately process vendor invoices, ensuring compliance with purchase orders, contracts, and company policies.
• Verify the accuracy of invoice details, including vendor information, item descriptions, quantities, pricing, and applicable taxes.
• Validate invoices and timesheets against supporting documentation to ensure proper authorization and completeness.

• Bookkeeping and Record Keeping:
• Adhere to established bookkeeping guidelines and internal control procedures for all accounts payable activities.
• Maintain organized and accurate records of all invoices, payments, and related documentation.
• Ensure proper coding of invoices to the correct general ledger accounts and cost centers based on analysis of invoice/expense reports.
• Accurately record accounting entries in the financial system.
• Tracking and Reporting:
• Develop and maintain various trackers and reports to provide real-time status updates on invoice processing, outstanding queries, and payment schedules.
• Contribute to the preparation of periodic accounts payable reports as required.
• Vendor Setup and Maintenance:
• Collect and verify necessary documentation for the setup of new vendors in the accounting system, ensuring accuracy and completeness of vendor information.
• Maintain and update vendors master data as needed.

Qualifications:

• Bachelor’s degree in finance, Accounting, or a related field
• Proficiency in accounting software and Microsoft Excel
• Attention to detail and accuracy in financial record-keeping
• Excellent communication and interpersonal skills
• Ability to work independently and meet deadlines.

Skills

• Working knowledge in Excel & Tally, MYOB, and Xero.
• Good knowledge of TDS/GST.
• To assist in the overall function of the accounts dept
• Good written and verbal communication skills.
• International Accounting and Financial skills
• Advanced knowledge of Microsoft Outlook, Word, PowerPoint, and Excel.