AP Executive

Job Title - Accounts Payables Executive

Location - Mohali, Punjab

Key Responsibilities:

• Invoice Processing and Verification:
  • Receive, review, and accurately process vendor invoices, ensuring compliance with purchase orders, contracts, and company policies.
  • Verify the accuracy of invoice details, including vendor information, item descriptions, quantities, pricing, and applicable taxes.
  • Validate invoices and timesheets against supporting documentation to ensure proper authorization and completeness.
• Bookkeeping and Record Keeping:
  • Adhere to established bookkeeping guidelines and internal control procedures for all accounts payable activities.
  • Maintain organized and accurate records of all invoices, payments, and related documentation.
  • Ensure proper coding of invoices to the correct general ledger accounts and cost centers based on analysis of invoice/expense reports.
  • Accurately record accounting entries in the financial system.
• Vendor Relationship Management:
  • Serve as a primary point of contact for vendor inquiries related to invoice status, payments, and discrepancies.
  • Professionally and efficiently handle vendor-related disputes and resolve issues via email and phone communication.
  • Build and maintain positive working relationships with vendors.
• Query Resolution and Follow-Up:
  • Identify invoice-related discrepancies and queries, investigating the root cause and collaborating with internal departments (e.g., Procurement, Receiving) to facilitate timely resolution.
  • Forward complex or department-specific queries to the appropriate teams while ensuring proper tracking and follow-up.
• Tracking and Reporting:
  • Develop and maintain various trackers and reports to provide real-time status updates on invoice processing, outstanding queries, and payment schedules.
  • Contribute to the preparation of periodic accounts payable reports as required.
• Vendor Setup and Maintenance:
  • Collect and verify necessary documentation for the setup of new vendors in the accounting system, ensuring accuracy and completeness of vendor information.
  • Maintain and update vendor master data as needed.

Qualifications:

• • Bachelor’s degree in finance, Accounting, or a related field
  • Proficiency in accounting software and Microsoft Excel
  • Attention to detail and accuracy in financial record-keeping
  • Excellent communication and interpersonal skills
  • Ability to work independently and meet deadlines.

Skills

• • Working knowledge in Excel & Tally, MYOB, and Xero.
  • Good knowledge of TDS/GST.
  • To assist in the overall function of the accounts dept
  • Good written and verbal communication skills.
  • International Accounting and Financial skills
  • Advanced knowledge of Microsoft Outlook, Word, PowerPoint, and Excel.